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Closed Meetings

Essex County Council Chambers

Sometimes, a closed meeting may be required to discuss confidential matters. Closed meetings are not open to the public. According to the Municipal Act, a closed meeting can be held to discuss the following 7 issues:

  • Purchase and sale of land.
  • Litigation or potential litigation.
  • Labour relations or employee negotiations.
  • Personal matters about an identifiable individual, including employees.
  • Security of municipal property.
  • Receiving confidential legal advice.
  • Educational or training session for Council.

You may file a complaint if you feel Council has met in a closed meeting for any reason other than those listed above. A closed meeting investigation may take place.

Closed meeting investigation

Anyone can request an investigation into whether a town, local board, or a committee, has followed the closed meeting rules that are set out in the Act or procedure by-law.

The County hired Amberley Gavel Ltd. as the Municipal Closed Meeting Investigator. They will investigate closed meeting complaints. The Investigator decides if a closed meeting was held in accordance with the Municipal Act or procedure by-law. They will report on the results of the investigation.

Please use the complaint form or write the Clerk if you have a complaint. All complaints must include the following information:

  • Complainant’s name, mailing address, telephone number and email address (if applicable).
  • Date of closed meeting under consideration.
  • Nature and background of the particular occurrence.
  • Activities undertaken (if any) to resolve the concern.
  • Any other information.

Application fee of $25.00 (cheque, money order or cash)

Please mark the sealed envelope “Private and Confidential”.

All complaints are confidential and sent by the Clerk to Amberley Gavel Ltd. For more information on this topic contact the Clerk.